Fillable Form Firearm Bill of Sale

What is a Firearm Bill of Sale?

A Firearm Bill of Sale is a legal document that outlines the details of a transaction involving the transfer of ownership of a firearm from one person to another. The bill of sale serves as proof of purchase and ownership, and it is essential for both the buyer and the seller to have a copy of the document. 

How do I fill out a Firearm Bill of Sale?

Firearm Bills of Sale require information about the buyer, the seller, and the firearms being sold as part of the transaction. It is very important that all information provided on the form is accurate and truthful, in order to avoid any legal issues.

Buyer’s Certification

This section of the form certifies that the buyer is not restricted or forbidden by law to own a firearm for any reason, and that the following statements about them are true:

• They have never been convicted in any court of a crime punishable by more than 1 year of imprisonment
• They are not a fugitive from justice
• They are not unlawfully using or addicted to any controlled substance
• They have never been adjudicated to be mentally unwell, nor have they been committed to a mental institution
• They are not an illegal alien, and they are not an alien admitted to the US under a non-immigrant visa
• They were not given a dishonorable discharge from the Armed Forces
• They have never renounced their US citizenship
• They are not subject to a court restraining order 
• They have not been convicted of a misdemeanor crime of domestic violence
• They are legally allowed to receive, possess, ship, or transport a firearm.
• They are not a person under indictment or information for a crime punishable by more than 1 year of imprisonment.

All of these conditions must be fulfilled, and the buyer must truthfully state that they are not a person who cannot legally buy, receive, and possess firearms and their ammunition, for a sale to be made. It may be beneficial to attach any relevant documents to this form as certification of all of these conditions.

Full Name 

Enter the buyer’s full legal name.

Signature

Have the buyer sign the form in the space provided.

Firearm(s) Sold

For each of the firearms sold in the transaction, enter the following details in the spaces provided:

• Make
• Model
• Caliber
• S/N (Serial Number)
• Cost

You may use an extra sheet of paper or another copy of the Firearm Bill of Sale as needed.

Buyer Details

Name

Enter the buyer’s full legal name.

Address

Enter the buyer’s residential address. 

Driver’s License

Enter the buyer’s driver’s license number.

Concealed Weapon License

Enter the buyer’s concealed weapon license number.

Contact Number

Enter the buyer’s primary contact number.

Seller Details

Name

Enter the seller’s full legal name.

Address

Enter the seller’s residential address. 

Driver’s License

Enter the seller’s driver’s license number.

Concealed Weapon License

Enter the seller’s concealed weapon license number.

Contact Number

Enter the seller’s primary contact number.

Sale Date

Enter the date that the sale was made.

Sale Conditions

Enter any conditions attached to the sale of the firearm. Make sure to make them as clear and detailed as possible. You may use an extra sheet of paper or another copy of the Firearm Bill of Sale as needed.

Buyer’s Signature

Have the buyer sign the form in the space provided.

Seller’s Signature

Have the seller sign the form in the space provided.

Frequently Asked Questions (FAQs)

What is a Bill of Sale?

A Bill of Sale is a document that puts in writing the details on a sale of goods or transfer of property from one party to another (from a “seller” to a “buyer”). This serves as legal evidence that full consideration has been provided in a transaction, that the terms of the transaction are valid and final, and that the seller is rightfully transferring their rights to the sold assets to the buyer. 

What is the difference between an Absolute and a Conditional Bill of Sale?

An Absolute Bill of Sale does not represent any form of security, only serving as evidence of any agreements, transfers, or other assurances of personal possession of the properties that were purchased. A Conditional Bill of Sale, on the other hand, represents any assignment or transfer of any personal possessions by way of security for the payment of money. This kind of Bill of Sale allows the seller (the original owner of the property being sold) to establish particular terms that must be followed for the buyer to retain ownership of the property sold. If the conditions set by the original owner are not met or are violated (this will depend on what terms and conditions are placed on the Bill of Sale), the ownership of the property will revert to the seller or the original owner of the property.

What are the requirements for purchasing a firearm?

The exact requirements may differ depending on the country and state you live in. Make sure to check with your country and/or state’s laws in order to ensure that the transaction (and the possession of firearms at all) is allowed by law. One common requirement, however, is a background check. 

What is a background check?

A background check is a process of verifying an individual's criminal and mental health history before allowing them to purchase a firearm or to work in certain sensitive jobs. For firearms in the United States, a background check is conducted by licensed firearms dealers through the National Instant Criminal Background Check System (NICS), a database maintained by the Federal Bureau of Investigation (FBI).

Can someone with a criminal record purchase a firearm?

It depends on the nature of the criminal record. Under federal law, individuals who have been convicted of certain crimes are prohibited from purchasing or possessing firearms. These crimes include:

• Felony offenses punishable by imprisonment for more than one year;
• Misdemeanor offenses related to domestic violence;
• Certain drug-related offenses;
• Unlawful users of or addicted to controlled substances;
• Individuals who have been adjudicated as a mental defective or committed to a mental institution; and
• Non-citizens who are in the United States illegally or who have been admitted to the United States under a non-immigrant visa.

What is a concealed carry permit?

A concealed carry permit is a license that allows an individual to carry a concealed firearm in public. The permit is typically issued by the state in which the individual resides or by the state where they plan to carry the firearm. 

What are the requirements to obtain a concealed carry permit?

The requirements for obtaining a concealed carry permit can vary depending on the state, but generally involve completing a firearms training course, passing a background check, and meeting certain age and residency requirements. Some states may also require the individual to demonstrate a need for the permit, such as a threat to their personal safety or the safety of their property.

What is a gun registry?

A gun registry is a database that contains information about firearms that are owned by individuals or businesses. The purpose of a gun registry is to provide law enforcement with a record of all legally owned firearms in a particular jurisdiction.

A gun registry typically includes information such as the make, model, and serial number of the firearm, as well as the name and address of the owner. Some gun registries may also include information about the individual's criminal record or mental health history, if relevant.

What is the penalty for illegal possession of a firearm?

The penalty for illegal possession of a firearm can vary depending on the circumstances of the case and the jurisdiction in which the offense occurred. In general, the penalties can include fines, imprisonment, and the loss of the right to own firearms in the future.

What is the penalty for selling a firearm to someone who is prohibited from owning one?

In general, it is a federal crime to knowingly sell or transfer a firearm to someone who is prohibited from owning one under federal law. Violating this federal law can result in significant penalties, including fines of up to $250,000 and imprisonment for up to 10 years. Additionally, many states and localities have their own laws and penalties for the illegal sale of firearms.

Does a Firearm Bill of Sale need to be notarized?

Whether a Firearm Bill of Sale needs to be notarized can depend on the jurisdiction in which the transaction takes place. In some states or localities, a notarized signature is required for a bill of sale to be considered legally binding. In others, a notarized signature is not necessary.

Can a Firearm Bill of Sale be used for all types of firearms?

A Firearm Bill of Sale can be used for any type of firearm provided that the seller and the buyer have all necessary licenses and authorizations to purchase and sell the relevant firearm(s).

What should I do if I lose the Firearm Bill of Sale?

If you lose the original copy of your Firearm Bill of Sale, it is recommended to try and obtain a duplicate copy from the seller or buyer if possible.

If a duplicate copy is not available, you can create a new Bill of Sale with the same information as the original, including the buyer's and seller's information, the firearm's make, model, and serial number, and the date of sale. Be sure to include a statement indicating that this is a replacement for a lost or missing original document.

How long should I keep a copy of the Firearm Bill of Sale?

It is recommended to keep a copy of the Firearm Bill of Sale for as long as you own the firearm. Note that some states or localities may require a certain period of retention for firearm-related documents such as Bills of Sale.

Do I need a Firearm Bill of Sale if I am giving a firearm as a gift?

If you are giving a firearm as a gift, you may not need a Firearm Bill of Sale depending on the laws and regulations of your state or locality. However, it is generally recommended to have a written document such as a Bill of Sale to establish proof of ownership transfer and to ensure that the transfer is conducted legally and properly. This is especially important if the recipient of the firearm is not a close family member, as many states have specific laws and requirements regarding the transfer of firearms to individuals who are not immediate family members.

It is also important to note that some states or localities may require background checks or other documentation for firearm transfers, even if they are gifts between family members. Therefore, it is recommended to check the laws and regulations of your state or locality before transferring a firearm as a gift.